When you inform us that you are fundraising for us, we will ask if there is anything we can do to help make your experience more accessible and to confirm your preferred communication method, for instance, WhatsApp, emails or calls.
It’s also important when you are planning an activity to consider if it is accessible. If it is, more people can take part, enjoy themselves, and support us.
Here’s how to make sure everyone can join in:
Plan Ahead
- Ask your venue about step-free access, hearing loops, and accessible toilets.
- Pick a time that works for most people.
- Use simple language in your signs, forms, and announcements.
Access for All
- Wheelchair access: Check for ramps, lifts, and wide doorways.
- Seating options: Provide chairs with backs, spaces for wheelchairs, and quiet areas.
- Toilets: Make sure there is at least one accessible toilet.
Communication
- Clear signs: Use large fonts, good contrast (e.g., black on white), and plain language.
- Microphones: Use them if you're making announcements, especially in noisy spaces.
- Support people: Let attendees bring a carer or support person if needed, consider if you could offer these individuals a free ticket to support your guest.
Inclusive Experience
- Food and drinks: Label allergens clearly (e.g., nuts, gluten, dairy).
- Sensory-friendly tips: Avoid flashing lights and very loud music. Consider having a quiet zone for those who may need some space.
- Friendly volunteers: Have helpers who can assist or give directions, and make sure they are aware of guests' needs before the event so that they can be prepared to help if needed.
Before the Event
- Tell people your event is accessible—include details on tickets, posters, and social media.
- Ask for needs: Let guests tell you if they need adjustments (e.g., quiet space, reserved seating).
Accessibility Checklist
Done?
What to check for…
☐ Step-free access at venue (ramps/lifts)
☐ Accessible toilet available
☐ Seating available (with space for wheelchairs too)
☐ Signs and info are large print and easy to read
☐ Microphones to be used for announcements or speeches
☐ Allergen info clearly labelled on food/drinks
☐ Quiet space or sensory-friendly zone available
☐ Ensure support people/carers are allowed and welcomed
☐ Helpers trained to assist or give directions
☐ Accessibility details shared in event promotions
☐ Ask attendees if they need adjustments in advance
Tip: Just Ask!
If you're not sure, consider asking someone with lived experience or contact the Fundraising Team for advice.
By making your event accessible, you're not just ticking a box—you're opening the door to more smiles, more stories, and more support for Meningitis Now.
Thank you for making your fundraising welcoming for all!